NCES Registration, Affidavit, and McKinney-Vento Information

Online Registration (OLR)

❓Questions❓ ~ Please email ~ nces.online.reg@gmail.com

Online Registration (OLR) for Parents for Returning Students and New Siblings

OLR Link: https://www.muscogee.k12.ga.us/about-us-clone/families-students/enrollment

Before submitting, please ensure you have correctly uploaded every document. If the required documents are not uploaded, the OLR will be UNSUBMITTED and returned to be resubmitted. Further details will be in the notes sent when the OLR is returned. NCES classes ARE filling up fast, and we are already making rosters for the new year.  We want you to attend your home school instead of being sent to a neighboring school.  We encourage you to get everything uploaded the first time so that we can quickly process your application by the date they were submitted. Please note that when you have to resubmit, your application will be reprioritized based on the date it was submitted. Please regularly check your email, including your inbox, clutter, and spam folders, for emails from the OLR system. These emails will come from the email address you provided during the OLR process. OLRs will be reviewed in the order they were submitted or resubmitted. All communication regarding the OLR will be conducted via email only. Please monitor your email regularly to stay updated on the status of your submission.

RETURNING STUDENTS

RETURNING STUDENTS to NCES must ensure that the following items are uploaded as specified in the description below.
1-Current lease, mortgage, or tax assessment— Please provide a current lease, mortgage statement, or tax assessment (see link below) dated within the last month, current month, or upcoming month. Please ensure the entire document is visible. You may redact the payment amount.  For a lease, there needs to be details such as occupants, expiration date, and a signature page. If your lease is month-to-month after its expiration, please specify where this information can be found on the lease.
https://publicaccess.columbusga.gov/forms/htmlframe.aspx?mode=content/home.htm
2-Utility—Please provide a current utility bill for power, internet, water, or gas dated within the last month, current month, or upcoming month. Alternatively, you can obtain a Letter of Residency/Service from GA Power (see link below). We CANNOT ACCEPT bills that say, “Final Bill” or “Disconnect Notice.”
https://customerservice2.southerncompany.com/CustService/LettersForms
3-Parent ID – If both guardians/parents are listed in the OLR, please make sure that both IDs are provided.
4-NCES Student Verification Form Student_Enrollment_Form_2026-2027

NEW STUDENTS, SIBLINGS of NCES STUDENTS, and TRANSFER STUDENTS must complete the following requirements in addition to the items listed above.  

PRE-K STUDENTS must have secured a spot through the lottery to enroll at NCES. If your Pre-K student had been selected, you would have received a notification and completed the necessary forms in March.

5-Birth Certificate
6-Social Security Card
7-GA Immunization Form—Please complete this over the summer and bring it on Verification Day. If you do not have it with you on Verification Day, you must sign a waiver and send the document to us no later than August 27th so that your student(s) may stay enrolled at NCES.
8-GA Ear, Eye, and Dental—Please complete this over the summer and bring it on Verification Day. If you do not have it with you on Verification Day, you must sign a waiver and send the document to us no later than August 27th so that your student(s) may stay enrolled at NCES.

Affidavits and McKinney-Vento

If your student(s) is attending NCES on either an affidavit or McKinney-Vento status this school year, please know that you must renew yearly. Your student cannot be enrolled at NCES for the 2026-2027 school year until this renewal is completed. We strongly suggest that you do this in the summer before Verification Day, to avoid the last-minute rush right before school starts.  Failure to renew may result in your student losing their seat and potentially being transferred to a neighboring school.

Affidavits

Affidavits are used when a family/student is living at an address with another family because they are choosing to reside there for the school year. These families are subject to Social Worker visits to verify that they are residing in the household daily. A family that is living with another family would need an affidavit if they were not listed on the mortgage and/or utility bills for the residence. This does NOT include husband/wife situations or split family situations. Families choosing to live with another family, while not having their name listed on the mortgage or utilities, are required to complete the affidavit process.

Affidavits must be renewed every year. Affidavits are by appointment only. Before requesting an appointment to be made please be sure you have the following.
📋 Affidavit of Residency Requirements
Affidavits must be renewed each year. Appointments are required. Please contact the school Baugher.candice.a@muscogee.k12.ga.us ensuring that both parties to the affidavit are available.
1-The person whose address you’re using must provide a State ID (e.g., driver’s license). We cannot accept Military IDs because we must make a copy of them, and the Military says we are not allowed to make a copy.
2-Current Lease, Mortgage, or Tax Assessment
o Must include full document details (occupants, expiration date, signature page, etc.).
o Redacting the payment amount is okay.
o If it’s a month-to-month lease, please highlight where that is mentioned.
3-Utility Bill
o Must be a current power, internet, water, or gas bill.
o Bills cannot show “Disconnect,” “Final Bill,” or “Terminated.”
o You may also use a Letter of Residency/Service from GA Power:
Request here https://customerservice2.southerncompany.com/CustService/LettersForms
4-Additionally, the parent/guardian must also provide:
o First Affidavit with NCES: If this is your first affidavit, the parent MUST provide a State ID (e.g., driver’s license). We cannot accept Military IDs because we have to make a copy of them; the Military says we are not allowed to make a copy.
o Second Affidavit with NCES:
o If this is your second affidavit, the parent MUST provide a State ID (e.g., driver’s license). We cannot accept Military IDs because we must make a copy of them; the Military says we are not allowed to make a copy of a Military ID.
o If this is your second affidavit, please bring 3 pieces of mail (no junk mail) showing your name and the address you’re living at. Examples: cell phone bill, doctor’s bill, car insurance, bank/credit card statement, tax document, or official mail from a government agency.

Affidavit Appointments: Please email nces.online.reg@gmail.com to set up your appointment for the month of June.

McKinney-Vento

MCKINNEY-VENTO is used when a Student qualifies as homeless under the definitions in the McKinney-Vento Homeless Assistance Act.  See https://www.muscogee.k12.ga.us/about-us-clone/families-students/mckinney-vento-act for qualifications and a full explanation of McKinney-Vento. 

McKinney-Vento Appointments: Appointments are to be set up via the MCSD website.
https://tinyurl.com/BookUrAppointment

❓Questions❓~ Please email ~    nces.online.reg@gmail.com

Bus Passes

Bus Passes: You may apply for a bus pass during the online registration process, or visit the site below: https://apps.muscogee.k12.ga.us/TransportationRequest/